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FAQ

Dear Alumnus, Faculty and Friends:

The purpose of this website is to share and encourage you to support programs and efforts of the Fairmont Heights High School Alumni Association (FHHSAA); to bring you up-to-date on activities undertaken by the Alumni Association; and to improve the academic achievement and opportunities for the students at Fairmont.

Below, you will find information regarding the purpose and background of the Association as well as the Association's Constitution and By-Laws. If you have questions or comments about this information, please feel free to contact us at alumni@fhhsaa.org .

We hope this website will encourage you to participate and support your Alumni Association. We are committed to making our Alma Mater a model for the Maryland Metropolitan area while sustaining the great legacy of Fairmont Heights High School. Remember, "Old Hornets Never Die, They Just Buzz Away."

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PURPOSE OF THE ASSOCIATION

The Fairmont Heights High School Alumni Association has been in existence since 1989. The purpose of this Association is to advance the welfare of Fairmont Heights High School:

  1. to establish, encourage and maintain a mutually beneficial relationship between the school and its alumni;
  2. to keep the Alumni informed concerning their alma mater--its problems, needs and progress toward the realization of its goals; and
  3. to promote continued educational development through meaningful contributions towards scholarships and incentive awards.

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BACKGROUND INFORMATION

Our first meeting was a breakfast meeting held at Fairmont Heights High School on April 12, 1989. The meeting was hosted by Debra Franklin, John Williams, Estee Wells and Ann Crutchfield. Ann Moore gave an overview of the School Improvement Program. A host of graduates, friends and faculty were present. The Constitution and By-Laws were adopted October 18, 1989.

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THE CONSTITUTION

I. NAME

The name of the organization shall be the Fairmont Heights High School Alumni Association (F. H. H. S. A. A), hereby referred to as the organization.

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II. PURPOSE

SECTION 1: The purpose of this organization shall be to advance the welfare of Fairmont Heights High School:

  1. to establish, encourage and maintain a mutually beneficial relationship between the school and its alumni;

  2. to keep the alumni informed concerning their alma mater--its problems, needs and progress toward the realization of its goals.
  3. to promote continued educational development through meaningful contributions towards scholarships and awards.

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III. MEMBERSHIP

SECTION 1: Membership in the organization shall be accorded to the following persons:

  1. Graduates

  2. Former students
  3. Past and present non-graduate faculty and staff of Fairmont Heights High School.

SECTION 2: All active and paying members shall have equal voice and privileges of voting.

SECTION 3: All members of the organization shall abide by the by-laws.

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IV. OFFICERS

SECTION 1: The officers of this organization 'shall be President, First Vice President, Second Vice President, Secretary, Corresponding Secretary, Financial Secretary, Treasurer, Chaplain, Parliamentarian and Historian.

SECTION 2: Terms of Office - All officers shall serve a two year term. Officers may be re-elected, but shall not exceed two consecutive terms.

SECTION 3: Time of Elections - Elections of new officers shall be biennially.

SECTION 4: All officers shall be elected by written ballot.

SECTION 5: No member shall be eligible for any office who has been delinquent in attendance or dues and who has shown a lack of interest in the organization.

SECTION 6: An officer shall be removed from office after missing three consecutive meetings without a legitimate excuse accepted by the Executive Committee.

SECTION 7: A vacancy in office shall be filled by a majority vote of the Executive Committee.

SECTION 8: The Nominating Committee shall nominate no more than three candidates for each office to be filled. The secretary shall send the list of nominations to the membership at least two months prior to the general meeting of the organization. Nominations may be made from the floor with consent of the nominee. The names of such persons shall be placed on the ballot.

SECTION 9: If only one candidate is named for an office, the election shall be by voice vote. If more than one nomination is made for an office, the secretary shall prepare ballots for use at the election.

SECTION 10: Mail ballots for the purpose of electing officers shall be received thirty days prior to the general meeting of the organization.

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V. AMENDMENTS

SECTION 1: By-laws of this organization may be amended, repealed or altered in whole or in part by two thirds vote at any regular general organizational meeting, provided notice of the proposed amendments have been given.

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FAIRMONT HEIGHTS HIGH SCHOOL ALUMNI ASSOCIATION BY-LAWS

ARTICLE I - MEMBERSHIP

SECTION 1: Membership in the organization shall be accorded to the following persons:

  1. graduates,
  2. former students and,
  3. past and present faculty and administration,

SECTION 2: Members may be established through lifetime membership.

SECTION 3: All members shall pay dues annually. Members shall be considered delinquent or inactive for non-payment of dues. All active and paying members shall have equal voice and privileges of voting.

SECTION 4: All members of the organization shall abide by the by-laws of the organization.

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ARTICLE II - POLICIES

SECTION 1: The organization shall not seek to direct the administrative activities or control the policies of the school (F.H.H.S.).

SECTION 2: The organization shall cooperate with other organizations and agencies active in the cause of promoting the school's program.

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ARTICLE III - MEETINGS

SECTION 1: There shall be an annual meeting of the full alumni organization.

SECTION 2: Comments and/or suggested agenda items shall be submitted by active members in writing 10 days prior to the general organization meeting.

SECTION 3: The annual meeting of the full alumni organization shall be held during the month of June.

SECTION 4: The Executive Committee shall meet monthly on the third Wednesday.

SECTION 5: Elections shall be held biennially during the meeting of the full general body.

SECTION 6: A quorum shall consist of one-third of the membership to conduct the business of the organization.

SECTION 7: A quorum shall consist of the majority of the full membership in order to vote.

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ARTICLE IV - DUTIES OF OFFICERS

SECTION 1: The duties of the officers shall be as follows:

  1. President shall

  1. preside at all meetings;
  2. appoint chairpersons and co-chairpersons of committees;
  3. serve as ex-officio to other committees of the organization;
  4. provide reports annually to the general body, and;
  5. preside at all Executive Committee meetings.
  1. First Vice President shall

  1. serve in the absence of the president;
  2. serve on and hold positions on other committees.
  1. Second Vice President shall

  1. serve in the absence of the president and first vice president;
  2. serve on other committees and hold positions on other committees.
  1. Secretary shall

  1. record minutes of all the meetings and maintain the minutes in an orderly fashion;
  2. perform such other duties as may be delegated by the President.
  1. Corresponding Secretary shall

  1. handle all correspondence of the organization;
  2. send out notices of the meetings and other information.
  1. Financial Secretary shall

  1. assist the treasurer;
  2. keep full financial reports, accurate account of all receipts, expenditures and collect all monies and give a financial report to the treasurer.
  1. Treasurer shall

  1. have custody of all the funds of the organization;
  2. keep an accurate account of receipts and expenditures;
  3. make disbursements approved by the Executive Committee;
  4. make reports at designated times and annual report at the general meeting;
  5. be bonded.
  1. Chaplain shall conduct devotion portion of the meetings.

  1. Parliamentarian shall

  1. advise the president regarding the parliamentary procedures for all meetings;
  2. be knowledgeable of the rules and by-laws governing the organization based on Robert's Rules of Order.
  1. Historian shall

  1. maintain all historical records of the organization;
  2. coordinate a historical committee to obtain and maintain history of the school.

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ARTICLE V - EXECUTIVE COMMITTEE

SECTION 1: The Executive Committee shall be composed of the all current officers of the Association and chairpersons of standing committees. Members of the Founding Committee shall serve as honorary members of the Executive Committee for a period not to exceed five years.

  1. The duties of the Executive Committee shall be to:

    1. transact necessary business of the organization between meetings of the general body and shall make recommendations;
    2. have no power to reverse or rescind any action taken by the organization;
    3. meet monthly on the third Wednesday or by call meeting of the chairperson.
    4. fill elected offices when a vacancy occurs between biennial elections by appointment, except that of President.
  1. The immediate past president shall serve as a member of the Executive Committee.
  2. A majority of the Executive Committee shall constitute a quorum for transaction of all organizational business.

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ARTICLE VI - COMMITTEES

SECTION 1: The standing committees of the organization shall be:

  1. Nominating
  2. Constitution/By-Laws
  3. Audit
  4. Historical
  5. membership
  6. Ways and Means
  7. Founding Committee

SECTION 2: The President with the approval of the Executive Committee shall appoint such additional committees as needed.

SECTION 3: Nominating Committee - There shall be a nominating committee.

  1. The Committee shall consist of five members from the general body, appointed by the President two months prior to the year of election.
  2. The Committee shall invite suggestions for nominations from members.
  3. The Committee shall obtain the consent of nominees.
  4. The Committee shall present to the secretary a list of nominations of candidates for circulation to the membership at the general body meeting.

SECTION 4: Constitution/By-Laws Committee - This Committee shall review by-laws, recommend amendments and additions to the body for ratification.

SECTION 5: Audit Committee

  1. There shall be an audit committee to review financial records semi-annually and as deemed necessary by the organization.
  2. A certified public accountant shall be retained to assist the Audit Committee.

SECTION 6: Historical Committee - This Committee shall research and obtain historical records of the school and organization.

SECTION 7: Membership Committee

  1. This Committee shall maintain a roster of active members.
  2. This Committee shall be responsible for ensuring that each class has a representative to act as liaison to the Executive Committee.
  3. This Committee shall distribute membership cards.

SECTION 8: Ways and Means Committee shall plan activities for fund raising.

SECTION 9: Founding Committee

  1. This Committee shall serve as honorary members of the Executive Committee.
  2. Members of this Committee may serve as members of standing committees.

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ARTICLE VII - DUES

SECTION 1: Dues of this alumni organization shall be collected annually per participating member.

SECTION 2: The dues shall be paid within 60 days prior to the annual meeting.

SECTION 3: Lifetime membership shall be established for a fee of $200.00 payable by no more than two installments within a calendar year.

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ARTICLE VIII - FINANCIAL MATTERS

SECTION 1: There shall be two persons to sign checks inclusive of the treasurer, financial secretary and president.

SECTION 2: The treasurer shall be bonded.

SECTION 3: A budget shall be established annually.

SECTION 4: A budget committee shall be appointed by the president.

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ARTICLE IX - PARLIAMENTARY AUTHORITY

SECTION 1: The organization shall be governed by Roberts Rules of Order, revised edition, in all cases which are applicable and are not inconsistent with the by-laws of the organization.

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ARTICLE X - AMENDMENTS

SECTION 1: These by-laws may be amended, repealed or altered in whole or in part by two thirds vote at any regular general organization meeting, provided notice of the proposed amendments have been given.

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